Time reporting takes time.
Save time with FiscFlow!
Streamline Your School District’s Approval Tracking Process
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EXPLORE FEATURES
Personnel Requisitions
Timesheets
Absences
Document
Approvals
Your time is valuable.
For many school districts, the cycle - from onboarding and timesheet generation to reviews, re-reviews, and approvals -drains valuable hours from administrative teams.
FiscFlow transforms this process, saving you time and money by automating approvals and eliminating inefficiencies.
One smart platform, endless efficiency
Imagine a single platform handling personnel requisitions, work assignments, time reporting, absence management, and employee reimbursements - all seamlessly integrated. FiscFlow systematically distributes tasks, ensuring every employee's work, absences, and travel costs are accurately managed, authorized, and paid on time, every time.
This is the power of FiscFlow!
An online approval system that manages employee time expertly. With a fully customizable workflow for each submission type, managing your team's time and tasks has never been easier!
Transform your workday with straightforward processes and stress-free operations.
Requisitions, assignments, timesheets and approvals get tracked in one platform - saving you from juggling multiple systems or chasing paperwork.
Reinvent your workflow with FiscFlow!
Documents move effortlessly through logical steps - thanks to the elimination of rigid templates and the utilization of intuitive workflows that adapt to your team's roles.
Submissions land in the right hands, no matter the location, context, or role -bringing clarity and expediency to your daily operations.
Staff and role delegations update smoothly - eliminating the exasperation of rebuilding workflows.
Grant writing for personnel actions gains momentum with system-generated insights - saving time and effort.
Budget-to-actual status reporting, budget projections for interim, grants reporting, and budget development are cohesive - streamlining fiscal planning and progress.
“This is already better than other products we’ve been looking at!”
Simplify
Streamline
Standardize
Streamline your school district operations today!
THE TIME IS NOW
FiscFlow - a Fiscal Service Solutions product, removes manual bottlenecks and inefficiencies to generate seamless collaboration so that you can experience simplified processes and better time management across your school district. With FiscFlow, you can eliminate repetitive task restructuring and get optimized and context-aware routing and approval processes - instantly.
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Explore FiscFlow’s Modules
Personnel Requisitions
Timesheets
Absences
Document Approvals
Personnel Requisitions
A Personnel Requisition (PR) allocates budget to a job and indicates which Employee Assignments are associated with the PR. Once a PR gets entered, administrative staff can start assigning employees to the PRs.
The system creates job postings and accelerates onboarding. Once approved, a member of the budget team or position control team adds details of the PR so it can be used, including the applicable fiscal year, start and end dates, and job classification.
Personnel Requisitions
TIMESHEETS
Timesheet approvals follow a path based on submission type.
The office manager, program manager, or department head (Administration) is notified in real time to review, approve, or reject submissions with rationale. Reviews must be timely to allow corrections and resubmission within the pay period.
The system automatically tracks entries and prevents duplicates. Once approved, submissions are marked as complete and ready for payout.
Timesheets
Personnel Requisitions
Timesheets
Absences
Document Approvals
Absences
Employees can request and track leave from any device and can view their leave balances and history in real-time.
The system identifies any employees at risk of exceeding leave entitlements, as well as any chronic absences and absenteeism patterns.
Intuitive tracking prevents overpayments due to inaccurate leave records and simplifies the calculation of vacation accrual at year-end.
Compliance with labor law, pension regulation, and collective bargaining agreements is enhanced.
Absences
Personnel Requisitions
Timesheets
Absences
Document Approvals
Document Approvals
Employees can upload receipts and submit claims online, and then track approval progress in real time.
Managers receive instant notifications and can approve or reject claims quickly. Direct deposits speed up payments.
The system identifies spending patterns, and flags non-compliant or duplicate claims, preventing overspending and unauthorized claims.
Secure storage of electronic receipts and corresponding approvals for audits, as well as compliance with tax law and Board policy.
Document Approvals
Personnel Requisitions
Timesheets
Absences
Document Approvals
What does FiscFlow do?
WORKFLOW
WORKFLOW
ROUTING
DELEGATION
Assigns specific people to roles within the workflow. FiscFlow enables you to update an assignment if someone leaves or changes roles without having to alter the workflow (versus creating new workflows for every change).
DELEGATION
WORKFLOW
Moves a document through predefined steps based on roles, not individual personnel. FiscFlow routes to a timekeeper, then a principal, then payroll, without specifying which timekeeper or principal.
WORKFLOW
WORKFLOW
ROUTING
Directs submissions to the right people based on location or context. FiscFlow routes School A's submission to School A's staff, and School B's submission to School B's staff, even though both may reach the same payroll person.
ROUTING
Who should use FiscFlow?
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Anyone who seeks to streamline internal processes and improve the management of district resources while ensuring compliance with provisions of applicable laws and regulations and collective bargaining agreements.
Anyone who has responsibility for authorizing work assignments and payment, absence tracking, budget management, grant writing and reporting, and other document submission and approval processes.
Anyone who reports time worked on one or more job assignments for payment, either on a desktop or mobile device, and/or needs approvals for absences, travel and mileage reimbursement.
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The FiscFlow Software:
FiscFlow is different!
FiscFlow is the only software on the market that can accommodate all of your document-processing needs with a fully configurable workflow that is designed to fit your particular circumstances and configuration needs for each document type.
With FiscFlow, you don’t need to worry about options for solving inaccurate and/or late payments in contravention of applicable laws and bargaining agreements. FiscFlow is built with compliance and reporting in mind.
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Web-Based
Infinitely Configurable
Intuitive Interface
Simple
to Use
Topnotch Technical Support
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truly extraordinary.
At FiscFlow, we truly value your insights and prioritize your feedback.
The FiscFlow Team: listens intently.
Out-of-the-box solutions can be simple, but not necessarily optimal nor personal. What sets the FiscFlow team apart is our genuine commitment to listening. We lean in and listen to you to fully understand your specific needs and objectives. We will make sure you get precisely what you need to run your district efficiently, effectively, and most certainly differently!
FiscFlow has the flexibility to adapt to your unique needs to continuously drive your success.
We listen, wholeheartedly
We implement feedback swiftly
People answer you (not bots)
We do all the onboarding and ongoing support
Our Story
Working one-on-one with the Pasadena Unified School District SELPA, Fiscal Services Solutions Inc. developed software solutions that have grown organically from a long list of specific needs in the administration of Special Education.
Today, FSS products fast-track fundamental processes across the entire education sector with automation, innovation, and acceleration.
Explore our cutting-edge platforms designed to simplify your operations!
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Imagine an intuitive workflow…with FiscFlow!
Administrative documentation is necessary - for robust operations, compliant record-keeping, and overall good governance.
Simplifying it is also necessary, so that you and your administrative teams can devote your limited time to high-value activities, such as compliance, strategic decision-making, and fiscal planning & management.
FiscFlow simplifies mandatory processes to enable you to run your district operations in a modern, configurable, digital environment that is intuitive and user-accessible.
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If there’s something missing that is essential to you, we want to talk about it! We have big plans for growth and we value your input.
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Contact our team to learn more about the FiscFlow solution!
(888) 814-5187
Contact Our Team
Use the Contact Us form or send us an email at info@fiscalss.com with your
inquiries. Our team will respond as soon as possible.
Is FiscFlow easy to use?
You will be pleasantly surprised at how easy FiscFlow is to use. You will recognize the simplicity of the software within minutes of a demo. Book yours today!
How long does it take to implement?
Implementation time is determined based on the size and requirements of your configuration.
Do you provide training?
Yes. Remote training is available. We will work with you to determine the best days and times to train your users.
Do you have a Help Desk?
Yes. You can submit tickets through our online help system.
How do upgrades roll out?
We handle upgrades for you through our cloud hosting.
How much does it cost?
Pricing is designed to scale based on the size of your district and the requirements of your implementation.
You have questions. We have answers!
FAQs
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